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More Detailed Answer:
Jurisdictions and agencies can fully participate in this program, without regard to supplanting. Technically, this is not a grant program, so supplanting issues do not apply.
BVP funds can be used for tactical-level armor, but only 1 vest per officer in a replacement cycle. It the agency purchases a tactical-level vest for an officer, it must be his primary vest; they can not then use BVP funds to purchase a regular-duty vest for the same officer during the same replacement cycle.
The Bulletproof Vest Partnership Grant Act authorizes BJA to award funds directly to States; the District of Columbia; the five U.S. territories; units of local government and recognized Native American tribal governments. Current legislation places the priority on funding jurisdictions that have populations under 100,000 residents. Remaining funds are distributed on a pro rata basis to jurisdictions with over 100,000 residents. BVP funds may only be used to fund up to a maximum of 50% of the actual cost of each vest.
The reimbursement process may only be completed through the online BVP system. The chief executive or authorized designee, who must be an employee of the jurisdiction, must complete section 4.1 Manage Receipts, and then proceed to complete and submit section 5.1 Request Payment. Once the two sections have been completed, payment will be processed and transferred to the designated ACH account that each applicant provided to BJA during the registration process. Payment will be made in approximately 5 to 6 weeks. Only the jurisdiction can request payment. Law enforcement agencies (LEA) will only be able to report receipt of vests (by completing section 3.1). Once this is completed, the jurisdiction will then need to request payment on behalf of the LEA. Please note that during the Request Payment process, jurisdictions are now required to identify the fund source or award, from which the payment will be deducted. Each vest purchased with FY 2008 funds must meet National Institute of Justice (NIJ) standards on the date it was ordered. FY 2006 awards may only be used for vests ordered on or after April 1, 2006.
FY 2007 awards may only be used for vests ordered on or after April 1, 2007.
FY 2008 awards may only be used for vests ordered on or after April 1, 2008.
Total cost includes the cost of the vest, accessories, shipping, handling, fitting charges, and applicable taxes.
More Detailed Answer:
The program is designed to pay up to 50% of the total cost of each vest in the application. Total cost includes the cost of the vest, vest carriers, attachments, inserts, and covers considered integral or essential for its proper care, use, and wearability, shipping, handling, fitting charges, and applicable taxes. Essentially, the total invoiced price, after all vendor and prompt payment discounts have been deducted, is normally what BJA uses to determine total cost. Information about the invoiced purchase price and related costs will be reported to BJA when payment is requested.
The unit price may include the cost of an extra vest carrier, attachments, inserts, and covers considered integral or essential for the vest's proper care, use, and wearability. Shipping and handling fees, fitting charges and applicable taxes may also be included in the unit price
The BVP Hardship Waiver allows jurisdictions with FY 2009 and later year BVP funds to request up to 100% the cost of each vest with their awarded funding instead of the normal 50%. This change provides jurisdictions in financial hardship with the ability to purchase vests even if they are unable to meet the 50% match.
Jurisdictions requesting a waiver of the 50% match requirement may not use BVP funds toward the purchase of any vest with a total unit cost greater than $1,200; excluding taxes, shipping and handling fees (if any) to maximize funding for all eligible jurisdictions. All standard BVP vest requirements apply to the eligible vest types.
Additionally, jurisdictions requesting a waiver have to meet criteria of financial or natural disaster hardship. The jurisdictions have to cite the source of their financial hardship during the waiver request process. Jurisdictions will be expected to keep documentation substantiating the financial hardship for four years and realize the waiver requests are open to Bureau of Justice Assistance and Office of the Inspector General audits.
Finally, all applicant jurisdictions, requesting a waiver of the 50% match, are required to certify that the jurisdiction's Chief Executive Officer formally accepts the request for the waiver and confirms the waiver justification provided. The certification must list the highest elected official from the requesting jurisdiction in order to be approved.