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|Part III: Post Award Requirements|
|Chapter 5: Adjustments to Awards|
HIGHLIGHTS OF CHAPTER:
All requests for programmatic and/or administrative budget changes must be submitted in a timely manner by the recipient/subrecipient. All requests for changes to the approved award shall be carefully reviewed by the applicable authority for both, consistency with this Guide and their contribution to project goals and objectives.
TYPES OF PROJECT CHANGES
All recipients must give prompt notification in writing to the awarding agency of events or proposed changes which may require an adjustment/notification. In requesting an adjustment, the recipient must set forth the reasons and basis for the proposed change and any other data deemed helpful for awarding agency review.
REPROGRAMMING OF FUNDS
The movement of funds awarded under Crime Control programs from one program to another contained in an approved State block or formula award which results in deletion or addition of a program or change in the subrecipient must be approved by the awarding agency prior to the expenditure of funds. The awarding agency will consider retroactive approval only in extremely unusual circumstances. When such retroactive approval is not considered warranted, the awarding agency will exercise its option to reduce the award by the amount of the unauthorized-reprogrammed funds.
Recipients are required to notify OJP of changes to their mailing address. Notification must be on the recipient's official letterhead, include the previous and new mailing addresses, list all grants awarded to the recipient, and be signed by the official (or successor) that signed the award document. Notification of address changes should be sent to:
OC Control Desk
Recipients may obtain a listing of all grants awarded to them by contacting the OC Customer Service Center at 1-(800)-458-0786, or via e-mail at [email protected].
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