U.S. Department of Justice 
Office on Violence Against Women 
OVW 
Rural Domestic 
Violence and Child 
Victimization 
Enforcement Grant 
Program 
Fiscal Year 2004 
Solicitation 
LETTER OF INTENT DEADLINE: 
January 8 , 2 0 0 4 
GMS REGISTRATION DEADLINE: 
January 2 2 , 2 0 0 4 
APPLICATION DEADLINE: 
February 3 , 2 0 0 4
U.S. Department of Justice 
Office on Violence Against Women 
810 7th Street, NW 
Washington, DC 20531 
John Ashcroft 
Attorney General 
U.S. Department of Justice 
Diane M. Stuart 
Director 
Office on Violence Against Women 
Department of Justice Response Center 
1-800-421-6770 
TTY 
202-307-2277 
Office on Violence Against Women 
World Wide Web Homepage: 
www.ojp.usdoj.gov/vawo 
Rural Domestic Violence and Child Victimization Enforcement Grant Program 
Application 
World Wide Web Homepage: 
www.ojp.usdoj.gov/fundopps.htm 
1
About the Office on Violence 
Against Women 
The Office on Violence Against Women 
(OVW), is a component of the U.S. 
Department of Justice. Created in 1995, 
OVW implements the Violence Against 
Women Act (VAWA) and subsequent 
legislation and provides national leadership 
against domestic violence, sexual assault, 
and stalking. Since its inception, the Office 
has launched a multifaceted approach to 
responding to these crimes. By forging 
state, local and tribal partnerships among 
police, prosecutors, the judiciary, victim 
advocates, health care providers, faith 
leaders, and others, OVW grants help 
provide victims with the protection and 
services they need to pursue safe and 
healthy lives and enable communities to 
hold offenders accountable. 
Addressing Rural Domestic 
Violence and Child 
Victimization 
The Rural Domestic Violence and Child 
Victimization Enforcement Grant Program 
(the Rural Program) recognizes that victims 
of domestic violence and their children living 
in rural America are faced with unique 
barriers to receiving assistance. Rural 
victims of domestic violence and their 
children face additional challenges rarely 
encountered in urban areas. The 
geographic isolation, economic structure, 
particularly strong social and cultural 
pressures, and lack of available services in 
rural communities significantly compound 
the problems confronted by those seeking 
support and services to end the violence in 
their lives and complicate the ability of the 
criminal justice system to investigate and 
prosecute domestic violence, dating 
violence, and child victimization cases. In 
addition, sociocultural, economic, and 
geographic barriers create difficulties for 
victim service providers to identify and 
assist victims of domestic violence and 
dating violence and their children. 
The primary purpose of the Rural Program 
is to enhance the safety of victims of 
domestic violence, dating violence, and 
child abuse by supporting projects uniquely 
designed to address and prevent these 
crimes in rural America. The Rural 
Program welcomes applications that 
propose innovative solutions for achieving 
this goal. 
The Rural Program challenges victim 
advocates, law enforcement officers, pretrial 
service personnel, prosecutors, judges 
and other court personnel, probation and 
parole officers, and community leaders to 
work together to craft solutions to overcome 
the problem of domestic violence. All 
entities must collaborate to ensure that 
victim safety is a paramount consideration 
in developing their strategy to address 
domestic violence. 
Availability of Funds 
Funding to support the Rural Program in 
Fiscal Year 2004 is contingent upon 
Congressional appropriation of funds. 
Therefore, awards under this Program 
are subject to Congressional 
appropriation. 
Award Period 
The award period for these grants will be 24 
months. Budgets must reflect 24 months 
of project activity. 
Award Amounts 
Applicants should carefully consider the 
resources needed to successfully 
implement the project proposed and 
present a realistic budget that accurately 
reflects project costs. Local and state 
agencies and tribal governments serving 
fewer than 5 rural counties will be eligible to 
receive a maximum of $500,000. Multijurisdictional, 
multi-state, and tribal 
consortium projects will be eligible to 
receive a maximum of $900,000. (Multijurisdictional 
projects are those that 
propose to serve 5 or more rural counties.) 
2
Continuation budgets should not exceed 
prior award amounts. Grants may be made 
for greater or lesser amounts than 
requested based on budget and/or 
programmatic changes to the application. 
In addition, OVW may negotiate the scope 
of work with applicants prior to granting an 
award. Current grantees should note that 
continuation or supplemental funding is not 
guaranteed. All applications will be subject 
to peer review and internal review by OVW 
staff and will be scored according to the 
criteria set forth in this solicitation. 
Applications with the highest scores will be 
eligible to receive funds available for this 
grant program. 
Letter of Intent 
All applicants who intend to apply for this 
funding are encouraged to submit a nonbinding 
letter of intent, (please see 
Appendix C) to OVW by January 8, 2004. 
The letter must be submitted by the 
entity intending to apply for a Rural 
Program grant. You may fax the letter to 
(202) 514-5818. OVW will use these letters 
to forecast the number of peer review 
panels needed to review competitive 
applications. 
Application Due Date 
Please note that final applications are due 
by 5:30 pm (EST), February 3, 2004, and 
will be accepted only through the Office 
of Justice Programs (OJP) online Grant 
Management System (GMS). In addition, 
applicants should register with GMS online 
by January 22, 2004. It may take up to 
one week for you to receive confirmation 
that you are eligible to apply. Applications 
sent by fax will not be accepted. 
Please refer to the “How to Apply” section 
on page 13 of this solicitation for further 
instructions. 
Program Eligibility 
By statute, states, Indian tribal 
governments, local governments of rural 
states, and public and private entities of 
rural states, including faith-based and 
community-based organizations, are eligible 
to apply for grants to address domestic 
violence, dating violence and child 
victimization under this program1. 
Applicants not serving rural 
communities will not be considered for 
funding. 
States are classified into two categories, 
rural states and non-rural states. The 
classification of a state as rural or non-rural 
determines the eligibility of local 
governments and public or private entities 
within a state to apply directly to OVW for 
funds under this program, and restricts the 
use of program funds in non-rural states to 
rural jurisdictions. States may submit joint 
applications for projects that would be 
implemented in more than one state. 
Rural States 
By statute, a rural state is a state that has a 
population density of 52 or fewer persons 
per square mile or a state in which the 
largest county has fewer than 150,000 
people, based on the decennial census of 
1990 through fiscal year 19972. Please 
refer to Appendix A for a list of the states 
classified as rural. 
Non-Rural States 
By statute, the only eligible applicants from 
a non-rural state are the state government 
or Indian tribal governments. A non-rural 
state government may apply on behalf of 
one or more of its rural jurisdiction(s). The 
definition of a rural jurisdiction within a given 
state is determined by the respective state 
government. Please refer to Appendix A for 
a list of states classified as non-rural. 
142 U.S.C. § 13971 
242 U.S.C. § 13971; 42 U.S.C. § 
3796bb(b) 
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If a non-rural state government elects to 
submit an application on behalf of more 
than one jurisdiction, the state agency is 
required to enter into formal collaborations 
with nonprofit, nongovernmental 
organizations serving victims of domestic 
violence and should consider partnering 
with the state domestic violence coalition in 
order to develop and implement a cohesive 
plan for addressing violence against women 
and children in the state’s rural jurisdictions. 
This does not preclude partnering with 
additional community-based and faithbased 
organizations. In fact, OVW 
encourages these partnerships. In addition, 
tribal governments or tribal domestic 
violence coalitions located within the state 
can be involved as project partners. This is 
an opportunity for states to work with local 
communities to develop and set 
policy for rural domestic violence, dating 
violence, and child victimization 
programming. 
Indian Tribes 
For the purposes of this grant program, 
Indian tribe is defined as a tribe, band, 
pueblo, nation, or other organized group or 
community of Indians, including an Alaska 
Native village, or regional or village 
corporation (as defined in or established 
under the Alaska Native Claims Settlement 
Act, 43 U.S.C §1601 et seq.), that is 
recognized as eligible for the special 
programs and services provided by the 
United States to Indians because of their 
status as Indians. Any applicant 
representing a consortium of tribal 
governments and/or organizations must 
submit a resolution from the constituent 
tribal governments and/or organizations 
supporting the application. All tribal 
applicants are required to partner with a 
nonprofit, nongovernmental domestic 
violence victim services program or 
community group representing the views 
and concerns of domestic violence 
survivors. Please refer to Appendix A for 
eligible tribal applicants. 
Types of Applicants 
In Fiscal Year 2004, OVW will accept 
applications for the Rural Program from 
both current grantees and new applicants. 
Current grantees that received an award in 
Fiscal Year 2003 are not eligible to apply. 
Current grantees are eligible for 
supplemental, or continuation funding, to 
support on-going activities or to enhance 
those activities for an extended period of 
time. Continuation or supplemental 
funding is not guaranteed. New 
applicants are any entities that are not 
currently receiving funds through the Rural 
Program. All applications will be subject 
to peer review and internal review by 
OVW staff. Those applications receiving 
the highest scores will be eligible for 
funding. 
Program Scope 
The scope of the Rural Program is defined 
by the following authorized statutory 
purpose areas and program priority areas. 
Proposed projects must implement activities 
consistent with the statutory purpose areas. 
Proposals addressing one or more of the 
program priority areas will receive priority 
consideration. 
Statutory Purpose Areas 
Implement, expand, and establish 
The Rural Program will support projects 
that: 
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cooperative efforts and projects 
between law enforcement officers, 
prosecutors, victim services groups, 
and other related parties to 
investigate and prosecute incidents 
of domestic violence, dating 
violence, and child abuse; 
Provide treatment, counseling and !
! 
assistance to victims of domestic 
violence, dating violence, and child 
abuse, including in immigration 
matters; and 
Work in cooperation with the 
community to develop education and 
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Program Priority Areas 
OVW is especially interested in supporting 
projects that would implement one or more 
of the following objectives: 
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Activities that May Compromise 
Victim Safety 
Ensuring victim safety is the guiding 
principle underlying the Rural Program. 
Experience has shown that certain practices 
compromise victim safety rather than 
enhance it. Some responses by the justice 
system may minimize or trivialize the 
offender’s criminal behavior. Accordingly, 
consistent with the goals of ensuring victim 
safety and holding perpetrators accountable 
for their criminal conduct, applicants are 
discouraged from proposing projects that 
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include any of the activities listed below: 
Offering perpetrators the option of 
entering pre-trial diversion 
prevention strategies 
directed toward such issues. 
Establish or enhance partnerships to 
provide services for rural victims, 
including transitional housing, 
welfare assistance, immigration 
assistance, educational assistance, 
job training, and placement 
programs; 
Create public awareness campaigns 
to inform victims of services, to 
educate the public and promote 
cultural change, and to promote a 
strong coordinated community 
response to domestic violence, 
dating violence, and child 
victimization; or 
Address the intersection of domestic 
violence and child victimization, 
including developing partnerships 
among child protection agencies, 
social services agencies dealing with 
housing, welfare, job training, etc., 
and domestic violence victim 
organizations and implementing 
programs that address the impact of 
domestic violence on children who 
are exposed to it. 
! 
programs; 
Mediation or counseling for couples 
as a systemic response to domestic 
violence; 
! Batterer intervention programs that 
do not use the coercive power of the 
criminal justice system to hold 
batterers accountable for their 
behavior; 
Review Process 
All applications will be subject to peer 
review and internal review by OVW staff 
and will be scored according to the criteria 
set forth in this solicitation. OVW will 
establish panels of experts and practitioners 
to review applications. Tribal applications 
will be reviewed by a panel of Native 
American experts on domestic violence and 
child victimization. The panels will review 
the information provided in the application 
against the selection criteria for the Rural 
Program. Internal review will consider the 
geographic distribution of the applications 
from a national and statewide perspective, 
the ratio of population to services, the 
existence of under-served communities, 
and the type of projects already funded 
within an applicant’s state or community. 
The total possible points are 90 for new 
applications and 100 for continuation 
applications. For current grantees applying 
for continuation funding, the status of 
current grant-funded activities and 
geographic distribution will be taken into 
consideration as part of the review process. 
Applications with the highest composite 
scores will be eligible to receive funds 
available for this grant program. 
5
Application Content and 
Guidelines 
If you have any questions, please contact 
the Office of the Comptroller's Customer 
Service Center at 1-800-458-0786. 
Application for Federal Assistance 
(SF-424): 0 points 
Applicants must complete each of the 
following sections as part of their proposals. 
The proposal should follow the order below 
for easy reading. Please be sure to number 
each page of the application. For each 
section listed below, please note the 
corresponding maximum point value that 
may be assigned during the review process. 
Please note that incomplete applications will 
not be considered for funding. 
The SF-424 will be filled out online through 
GMS. The Catalog of Federal Domestic 
Assistance number for this Program is 
16.589 (block 10). The Federal cognizant 
audit agency and fiscal year of the applicant 
organization should be listed in block 11 of 
the form. 
Double spaced 
8½ x 11 inch paper 
Please use the following page format 
requirements: 
G
G
G Once inch margins 
G Type no smaller than 12 point 
G 12 characters per inch 
Points may be deducted for failing to 
adhere to the above page format 
requirements. 
Applicants must ensure that the information 
for the authorizing official and alternate 
contact are filled out correctly. The 
authorizing official is the individual 
authorized to accept grant funds on behalf 
of the jurisdiction or non-governmental 
private entity applying. If the individual 
applying online is not the authorizing official, 
that individual must list the authorizing 
official’s name and contact information 
where appropriate. 
New Requirement Summary Data Sheet 
(not to exceed 1 page): 2 point 
Please identify the following: 
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Beginning October 1, 2003, a Dun and 
Bradstreet (D&B) Data Universal 
Numbering System (DUNS) number must 
be included in every application for a new 
award or renewal of an award. The DUNS 
number will be entered into GMS by the 
applicant. The DUNS number will be 
required whether an applicant is submitting 
an application on paper, through OJP’s 
Grants Management System, or using the 
government-wide electronic portal 
(Grants.gov). An application will not be 
considered complete until a valid DUNS 
number is provided by the applicant. 
Individuals who would personally receive a 
grant or cooperative agreement from the 
Federal government are exempt from this 
requirement. Applicants can receive a 
DUNS number at no cost by calling the 
dedicated toll-free DUNS Number request 
line at 1-800-333-0505. 
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The agency and type of agency (i.e., 
local government, state government, 
tribal government, nonprofit 
organization) applying for funding; 
The nonprofit, nongovernmental 
victim services program 
collaborating on this project; 
Whether this is a new or 
continuation application; 
Whether this project is a local, tribal, 
multi-jurisdictional, multi-state or 
tribal consortium project; 
Whether the applicant is from a rural 
or non-rural state; 
The regional area(s) (city, town, 
county, or unincorporated area) 
where this project will be 
implemented; 
The population and square mileage 
of region to be served; and
! ! The Rural Program Statutory 
Purpose Areas and Priority Areas 
addressed by this proposal. 
Abstract (not to exceed 1 page): 2 
points 
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The proposal abstract, when read 
separately from the rest of the application, 
is meant to serve as a succinct and 
accurate description of the proposed project 
and should concisely describe current 
project goals and objectives. Summaries of 
past accomplishments should be avoided in 
the abstract. 
! 
Abstracts will be reviewed by the peer 
review panel according to the following 
criteria: 
! Conciseness 
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Accuracy in summarizing the Project 
Narrative 
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Status of the Current Project (not to 
exceed 2 pages): 10 points 
Applicants for supplemental funding should 
state what has been accomplished by the 
current project, including 1) a description of 
the goals and objectives from the prior grant 
period and the status of each; 2) the status 
of any project products; and 3) any 
unanticipated obstacles to project 
implementation. Note: Reviewers do not 
have access to current project 
information so this section should 
provide a succinct overview based on 
the criteria above. 
Whether progress reports submitted 
Projects will also be rated by using the 
following criteria: 
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by the applicant, in conjunction with 
monitoring conducted by OVW, 
demonstrate the effectiveness of the 
current project, indicating progress 
towards meeting project goals and 
objectives, and demonstrate that the 
implementation of the current project 
has progressed in a timely manner 
as outlined in the original proposal; 
3The term domestic violence includes 
“felony or misdemeanor crimes of violence 
committed by a current or former spouse of the 
victim, by a person with whom the victim shares 
a child in common, by a person who is 
cohabitating with or has cohabitated with the 
victim as a spouse, by a person similarly 
situated to a spouse of the victim under the 
domestic or family violence laws of the 
jurisdiction receiving grant monies, or by any 
other adult person against a victim who is 
protected from that person’s acts under the 
domestic or family violence laws of the eligible 
State, Indian tribal government, or unit of local 
government that receives a grant under the 
[Program]”. 
7 
Whether past activities supported 
with Rural Program funds have been 
limited to addressing the problem of 
domestic violence, dating violence 
and child abuse as defined by the 
Omnibus Crime Control and Safe 
Streets Act of 1968 42 U.S.C, 3796 
hh-4(1)3; 
Whether the grantee has complied 
with all special conditions of their 
existing grant award from OVW; 
Whether the grantee has adhered to 
programmatic and financial reporting 
requirements; 
Whether the grantee has 
demonstrated maximum utilization of 
available resources and a 
willingness and ability to continue 
the project after Rural Program 
funds are no longer available; 
Whether the grantee has 
appropriately utilized and actively 
participated in required technical 
assistance; 
Whether the grantee has received 
financial clearances on all current 
grants; and 
Whether the grantee has complied 
with the OMB audit requirement.
Project Narrative: Total of 46 points 
The project narrative may not exceed 15 
double-spaced, typed pages. The narrative 
should include the following: 
1. Need for the Project (not to exceed 5 
pages): 6 points 
This section should briefly: 
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Selection Criteria 
This section will also be rated on the 
following: 
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2. What Will be Done (not to exceed 7 
pages): 25 points 
This section should detail the project goals 
and objectives, describing the specific tasks 
and activities necessary for accomplishing 
Describe the problem to be 
addressed and how funding would 
alleviate it; 
Identify the target population and 
state how the target population 
would benefit from the proposed 
project (please use current 
demographic information and be as 
specific and detailed as possible 
when describing the population to be 
served); and 
Describe the communities in which 
the project would be implemented, 
including location, population, and 
demographic information. 
Describe how the proposed project 
complements the state’s STOP 
Violence Against Women Formula 
Grant Program. 
The description of the impact of 
current or prior efforts to prevent 
and reduce domestic violence in the 
rural jurisdictions; 
The need or continued need for the 
project; and 
The description of the community to 
be served-including diverse, 
traditionally underserved populations 
of victims of domestic violence and 
how the proposed project will 
address their needs. 
each, and including a time frame that 
identifies when activities will be 
accomplished. Continuation grants must be 
based on the original project goals, 
objectives, and activities. The applicant 
should describe how additional funding will 
continue and/or enhance the existing 
project. 
This section should also include tangible 
products that will be generated, e.g., a 
video, a brochure, curriculum and how they 
could be used to assist other rural 
jurisdictions in addressing domestic 
violence and child victimization. Some 
jurisdictions would not benefit from the 
development of new products. Please 
provide an explanation if your application 
does not contemplate the development of 
any products. Do not include a restatement 
of project activities in this section. how they 
could be used to assist other 
Selection Criteria 
In addition to the criteria above, this section 
will also be rated on the following: 
! The extent to which all project 
activities fall within the statutory 
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scope of the program; 
The extent to which proposed 
activities would address the need 
described; 
The extent to which project activities 
seem feasible and likely to succeed; 
The extent to which the proposal 
does not include activities that 
compromise victim safety; and 
The extent to which activities are 
clearly described and reflect sound 
and innovative strategies to improve 
victim safety. 
3. Who Will Implement the Project (not to 
exceed 2 pages): 5 points 
All applicants must identify the agency/ies 
or office/s responsible for carrying out the 
project. This section should clearly identify 
all of the project partners, specifying their 
respective roles and responsibilities, and 
the collaborative relationship to be 
8
developed/enhanced. A description of the 
expertise or experience of key staff should 
also be included. Position descriptions and 
resumes that are available should be 
appended to the application. 
In addition, all applicants (who are not 
nonprofit, nongovernmental victim services 
organizations) are required to enter into 
formal collaborations with nonprofit, 
nongovernmental organizations serving 
victims of domestic violence. Communitybased 
domestic violence victim advocates 
must be involved in the development and 
implementation of the project. Applicants 
must demonstrate that they have 
consulted and coordinated in a 
meaningful way with nonprofit, 
nongovernmental domestic violence 
victim services programs. 
Provide services to victims of 
Victim services organizations should meet 
all of the following criteria: 
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domestic violence, dating violence, 
or stalking as one of their primary 
! 
purposes; 
Address a demonstrated need in 
their communities by providing 
services that promote the integrity 
and self sufficiency of victims, 
improve their access to resources, 
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and create options for victims 
seeking safety from perpetrator 
violence; and 
Do not engage in activities that 
compromise victim safety. 
4. Sustainability Plan (not to exceed 1 
page): 10 points 
Because this is a competitive, discretionary 
program, there is no guarantee of 
continuation funding. Applicants are 
required to include a plan describing their 
commitment and capacity to continue the 
project if Federal funding through the Rural 
Program is no longer available. 
The plan will be evaluated on whether it 
proposes feasible strategies to preserve 
project activities long-term. Continuation 
or supplemental funding is not 
guaranteed and applicants are 
encouraged to seek additional means of 
support to sustain their current projects. 
Budget Detail: 20 points 
Each application must include a detailed 
budget and budget narrative for the project. 
The budget must be complete, reasonable, 
and cost-effective in relation to the 
proposed project. The budget should 
provide the basis for the computation of all 
project-related costs. It should cover the 
cost of all components of the project and 
clearly identify costs attributable to the 
project evaluation. There must be a clear 
link between the proposed activities and the 
proposed budget items. The budget should 
include only activities, products, and 
resources necessary for project 
implementation and discussed in the project 
narrative. 
In developing the budget, applicants should 
fairly compensate all project partners for 
their participation in any project-related 
activities, including but not limited to 
compensation for time and travel expenses 
to attend or provide project development, 
training, and implementation. The budget 
must include compensation for all services 
rendered by project partners, including 
nonprofit, nongovernmental domestic 
violence victim services programs. 
$500,000 for local and state 
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Budget Caps 
The following award limits are firm and also 
apply to applications for supplemental 
funding. Under no circumstances should 
the proposed budget exceed the following 
limits: 
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agencies and tribal governments 
serving 5 or fewer rural counties; 
and 
$900,000 for multi-jurisdictional, 
multi-state and tribal consortium 
projects. 
9
Continuation budgets should not exceed 
prior award amounts. 
Budget Requirements 
The following is a short list of budget 
guidelines: 
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Memorandum of Understanding 
(MOU) (not to exceed 5 pages): 20 
points 
Each application must include, as an 
attachment, a current (e.g., signed and 
dated during the development of the 
proposal) single MOU created and signed 
by the chief executive officers and/or 
directors of: 
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The MOU must do the following: 
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Consultant rates in excess of $450 
per day require prior approval from 
the OVW Director. 
All applicants are required to 
allocate funds ($15,000 for local, 
individual tribal projects, and state or 
local agencies applying on behalf of 
5 or fewer rural counties and 
$25,000 for multi-jurisdictional, multistate 
and tribal consortium projects, 
and) to support travel costs 
associated with technical assistance 
and capacity-building activities 
sponsored by OVW-designated 
technical assistance providers. This 
required amount of $15,000 or 
$25,000 should be included in the 
“travel” category. Please refer to 
the Sample Budget in this 
solicitation for an estimated 
breakdown for these costs. 
Applicants are also encouraged to 
include funds in their budgets to 
attend financial management 
training seminars sponsored by OC. 
These seminars instruct participants 
in the financial administration of 
formula and discretionary grant 
programs. A schedule listing the 
financial training seminars is 
available at 
www.ojp.usdoj.gov/oc/fmts.htm. 
This program has no match 
requirement. 
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Relevant criminal justice agencies 
participating in project development 
or implementation, (e.g., law 
enforcement, prosecution, the 
courts, and probation); 
Nonprofit, nongovernmental 
domestic violence victim services 
organizations or community groups 
that represent the views and 
concerns of domestic violence 
survivors; and 
Other community agencies or 
organizations that will collaborate to 
implement the project. 
Identify the partners and provide a 
brief history of the collaborative 
relationship among those partners, 
including when and under what 
circumstances the relationship 
began and when each partner 
entered into the relationship; 
Specify the extent of each party’s 
participation in developing the 
application; 
Clearly state the roles and 
responsibilities each organization or 
agency would assume to ensure the 
success of the proposed project; 
Identify the representatives of the 
planning and development team 
who will be responsible for 
developing and implementing project 
activities and describe how they will 
work together and with project staff; 
Demonstrate a commitment on the 
part of all project partners to work 
together to achieve stated project 
goals; 
Indicate approval of the proposed 
project budget by all signing parties; 
and 
Describe the resources each partner 
would contribute to the project, 
either through time, in-kind 
contributions, or grant funds (e.g., 
office space, project staff, training).
To demonstrate evidence of 
collaboration the MOU must be a single 
document signed by appropriate 
representatives from all partnering 
agencies. 
Letters of support may not be submitted in 
lieu of the MOU. 
Assurances (Form 4000/3) and 
Certifications Regarding Lobbying; 
Debarment, Suspension, and Other 
Responsibility Matters; and Drug- 
Free Workplace Requirements (Form 
4061/6). 
Review the assurances and certification 
forms. Agreement to these assurances and 
certifications will be assumed upon receipt 
of an application received through GMS. 
NOTE: If the authorizing official is not the 
individual submitting the application via 
GMS, be sure the correct authorizing official 
information has been entered. 
Anti-Lobbying Act 
The Anti-Lobbying Act, 18 U.S.C. § 1913, 
recently was amended to expand 
significantly the restriction on use of 
appropriated funding for lobbying. This 
expansion also makes the anti-lobbying 
restrictions enforceable via large civil 
penalties, with civil fines between $10,000 
and $100,000 per each individual 
occurrence of lobbying activity. These 
restrictions are in addition to the antilobbying 
and lobbying disclosure restrictions 
imposed by 31 U.S.C. § 1352. 
The Office of Management and Budget 
(OMB) is currently in the process of 
amending the OMB cost circulars and the 
common rule (codified at 28 C.F.R. part 69 
for DOJ grantees) to reflect these 
modifications. However, in the interest of 
full disclosure, all applicants must 
understand that no federally appropriated 
funding made available under this grant 
program may be used, either directly or 
indirectly, to support the enactment, repeal, 
modification or adoption of any law, 
regulation, or policy, at any level of 
government, without the express and prior 
approval by OJP. Any violation of this 
prohibition is subject to a minimum $10,000 
fine for each occurrence. This prohibition 
applies to all activity, even if currently 
allowed within the parameters of the 
existing OMB circulars. 
Certification of Nonsupplanting 
A letter to OVW’s Director, Diane M. Stuart, 
certifying that supplanting of non-Federal 
funds will not take place should a grant 
award be made, must be faxed to (202) 
354-4147 or electronically scanned and 
submitted as an attachment via GMS. 
Please refer to Appendix D for a sample. 
Indirect Cost Rate Agreement 
If your organization is requesting indirect 
costs for this project, please include a copy 
of your current, signed indirect cost rate 
agreement. 
Map 
All applicants must submit a map detailing 
the proposed service area. 
Additional Program 
Requirements 
Technical Assistance 
Grant recipients are required to work 
collaboratively with staff from OVW and 
Praxis International, Inc., the primary Rural 
Program technical assistance provider. 
Grant recipients will be asked to identify 
grant supported personnel and project 
partner representatives to participate in 
technical assistance events. Participation in 
technical assistance events will often 
involve out-of-state travel and applicants 
are therefore required to include funds in 
the project budget to support travel costs 
associated with these activities. 
11
Technical assistance set-aside funds are 
only to be used to cover travel costs to 
attend trainings provided by Praxis and 
other OVW-sponsored technical assistance 
service providers. Praxis offers a full range 
of training opportunities throughout the 
year. Attendance at a minimum of three 
OVW-sponsored trainings per year is 
recommended. Requests for training other 
than OVW-sponsored trainings will be 
reviewed and approved on a very limited, 
case-by-case basis. 
Performance Measures and 
Evaluation 
There are two statutory requirements that 
require Rural grantees to collect and 
maintain data that measures the 
effectiveness of the funded projects. The 
first is the Government Performance and 
Results Act of 1993 (GPRA), which was 
enacted to increase Congressional and 
Administrative focus on the results from 
government programs and activities. At its 
simplest, GPRA asks “What are we getting 
for the money that we are spending?” To 
make GPRA more directly relevant for 
federal officials who manage grant 
programs, GPRA expands this question into 
three: What is your program trying to 
achieve? How will its effectiveness be 
determined? How is it actually doing? 
All OVW grant recipients are now required 
to report on the effectiveness of their 
programs. Specifically, OVW is seeking 
information that will illustrate the 
effectiveness of grant supported activities, 
including baseline information and postproject 
information that can demonstrate 
that activities have enabled domestic and 
dating violence victims and their children 
overcome the unique barriers to services 
that exist in rural areas. This information 
will be incorporated into the semi-annual 
progress reports described below. 
Applicants must report: 
!
! 
The number of individuals served; 
The number of individuals seeking 
!
!
! 
services who could not be served; 
The number and percentage of 
arrests relative to the number of 
police responses to domestic 
violence incidents; 
The number of victims receiving 
requested services funded by the 
Rural Program; and 
The number of referrals between 
child protective service workers and 
victim advocates. 
Reporting Requirements 
Grantees will be required to submit 
quarterly Financial Status Reports and 
semi-annual Progress Reports. In addition, 
grant recipients who expend $500,000 or 
more in federal funds during their fiscal year 
are required to submit a single organizationwide 
audit. Additional information on these 
reporting requirements will be provided to 
successful applicants in the award package. 
Financial Capability Questionnaire 
All nonprofit, nongovernmental 
organizations who apply for funding with the 
Office of Justice Programs (OJP) and who 
have not previously (or within the last 3 
years) received funding with OJP must 
complete a Financial Capability 
Questionnaire. The form can be found at 
http://www.ojp.usdoj.gov/oc. Please fax 
this form to (202) 354-4147 and include the 
application number predominantly on the 
cover page and on each page of the form. 
OJP Financial Guide 
All grantees are required to comply with the 
regulations and requirements outlined in the 
OJP Financial Guide. The Financial Guide 
includes information on allowable costs, 
methods of payment, audit requirements, 
accounting systems, and financial records. 
Copies are available from the Department 
of Justice Response Center (1-800-421- 
6770) and also through the OJP web page: 
http:/www.ojp.usdoj.gov/FinGuide. 
12
Single Point of Contact Review 
Executive Order 12372 requires applicants 
from State and local units of government or 
other organizations providing services 
within a State to submit a copy of the 
application to the State Single Point of 
Contact (SPOC), if one exists, and if this 
program has been selected for review by 
the State. Applicants must contact the 
State SPOC to determine if the program 
has been selected for State review. The 
date that the application was sent to the 
SPOC or the reason such submission is not 
required should be indicated on the Form 
SF-424. The list of SPOCs can be found at 
http://www.whitehouse.gov/omb/grants/ 
spoc.html. 
Faith-Based Organizations 
Consistent with President Bush’s Executive 
Order 13279, December 12, 2002, it is 
OVW policy that faith-based and community 
organizations that statutorily qualify as 
eligible applicants under OVW programs 
are invited and encouraged to apply for 
assistance awards. Faith-based and 
community organizations will be considered 
for awards on the same basis as other 
eligible applicants and, if they receive 
assistance awards, will be treated on an 
equal basis with non faith-based and 
community organization grantees in the 
administration of such awards. No eligible 
applicant or grantee will be discriminated 
against on the basis of its religious 
character or affiliation, religious name, or 
the religious composition of its board of 
directors or persons working in the 
organization. 
Civil Rights Compliance 
All recipients of Federal grant funds are 
required to comply with nondiscrimination 
requirements contained in various Federal 
laws, including Title VI of the Civil Rights 
Act of 1964 (“Title VI”) and section 809 of 
the Omnibus Crime Control and Safe 
Streets Act of 1968 (“Safe Streets Act”), as 
amended. In the event that a court or 
administrative agency makes a finding of 
discrimination on grounds of race, color, 
religion, national origin, gender, disability, or 
age against a recipient of funds after a due 
process hearing, the recipient must agree to 
forward a copy of the finding to the Office of 
Civil Rights of the Office of Justice 
Programs. All applicants should consult the 
Assurances required with the application to 
understand the applicable legal and 
administrative requirements. 
Services to Limited-English- 
Proficient (LEP) Persons 
National origin discrimination includes 
discrimination on the basis of limited 
English proficiency (LEP). To ensure 
compliance with Title VI and the Safe 
Streets Act, recipients are required to take 
reasonable steps to ensure that LEP 
persons have meaningful access to their 
programs. Meaningful access may entail 
providing language assistance services, 
including oral and written translation, where 
necessary. The U.S. Department of Justice 
has issued guidance for grantees to assist 
them in complying with Title VI 
requirements. The guidance document can 
be accessed on the Internet at www.lep.gov 
or by contacting the Office of Justice 
Program’s Office for Civil Rights at (202) 
307-0690, or by writing to the following 
address: 
Office for Civil Rights 
Office of Justice Programs 
U.S. Department of Justice 
810 7th Street, N.W., 8th Floor 
Washington, DC 20531 
How To Apply 
Applicants must submit a fully executed 
application to OVW through the Grant 
Management System (GMS), including all 
required supporting documentation. 
Applications submitted via GMS must be in 
the following word processing formats: 
Microsoft Word (*.doc*), PDF files, (*.pdf*), 
or Text Documents (*.txt*). (Please refer to 
Appendix E, the GMS Quick Start Guide). 
13
The following documents must be submitted 
via GMS: 
G the SF-424; 
G the summary data sheet 
G the project abstract and project 
narrative; 
G the budget, budget summary 
and budget narrative; and 
G certifications and Assurances. 
Supporting documentation can be 
submitted either by fax to (202) 354-4147, 
or electronically through GMS, and may 
include:
G the MOU; 
G the certification of nonsupplanting; 
G the map; 
G the current indirect cost rate 
agreement, if applicable; and 
G the financial capability 
questionnaire, if applicable. 
Indicate the GMS-assigned application 
number on the cover of all documents faxed 
into GMS. 
Note: The Catalog of Federal Domestic 
Assistance (CFDA) Number for the Rural 
Program is 16.589. 
The application number must be 
included on the cover page of all faxes. 
Detailed instructions on how to use the 
GMS system to submit your application 
online are available at OVW’s website: 
www.ojp.usdoj.gov/vawo. Also, a toll-free 
telephone number has been established for 
you to receive technical assistance as you 
work through the online application process, 
1-888-549-9901. 
Application Due Date 
Applications must be electronically received 
by the close of business (5:30 p.m. EST) on 
February 3, 2004 through GMS. The 
application attachments (e.g., MOU, 
Certification of Non-Supplanting, etc.), 
which may be faxed to (202) 354-4147 or 
submitted through GMS as attachments, 
must also be received by 5:30 p.m. EST on 
February 3, 2004. 
We recommend that you register through 
GMS at least two weeks before the 
application due date, or no later than 
January 22, 2004. All applicants must 
receive confirmation that you are eligible to 
submit an application through GMS prior to 
completing the application submission 
process. 
For additional information, please 
contact the Office on Violence 
Against Women at (202) 307-6026. 
14
APPENDIX A 
Statutory Eligibility Summary 
14
Statutory Eligibility Summary 
Within These Designated Rural States: 
Alaska, Arizona, Arkansas, Colorado, Idaho, Iowa, 
Kansas, Maine, Montana, Nebraska, Nevada, New 
Mexico, North Dakota, Oklahoma, Oregon, South 
Dakota, Utah, Vermont, and Wyoming 
Within These Designated Non-Rural States: 
Alabama, American Samoa, California, Connecticut, 
Delaware, Florida, Georgia, Guam, Hawaii, Illinois, 
Indiana, Kentucky, Louisiana, Maryland, 
Massachusetts, Michigan, Minnesota, Mississippi, 
Missouri, New Hampshire, New Jersey, New York, 
North Carolina, N. Mariana Islands, Ohio, 
Pennsylvania, Puerto Rico, Rhode Island, South 
Carolina, Tennessee, Texas, Virgin Islands, Virginia, 
Washington, West Virginia, and Wisconsin 
Within These Indian Tribal Governments: 
Federally Recognized American Indian and Alaska 
Native tribal governments 
The Eligible Applicants Are: 
1) The State 
2) Local Governments 
3) Public Entities 
4) Private Entities 
The Eligible Applicant Is: 
1) The State, which may apply 
on behalf of one or more of its 
rural jurisdiction(s) 
The Eligible Applicants Are: 
1) An individual tribal 
government 
2) A consortium of tribal 
governments 
3) A tribal government on 
behalf of a non-tribal 
government organization 
4) Other organized 
communities of Indians that 
are recognized as eligible for 
the special programs and 
services provided by the 
United States to Indians 
because of their status as 
Indians
APPENDIX B 
Sample Budget
Expires 5-98 (Rev. 10/02) 
OMB Approval No. 1121-0188SAMPLE 
Budget Detail Worksheet 
Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the 
preparation of the budget and budget narrative. You may submit the budget and budget 
narrative using this form or in the format of your choice (plain sheets, your own form, or a 
variation of this form). However, all required information (including the budget narrative) must 
be provided. Any category of expense not applicable to your budget may be deleted. 
(Example assumes an 24 month budget period) 
Computation Cost 
A. Personnel - List each position by title and name of employee, if available. Show the annual 
salary rate and the percentage of time to be devoted to the project. Compensation paid for 
employees engaged in grant activities must be consistent with that paid for similar work within 
the applicant organization. 
Name/Position 
Investigator ($50,000 x 100% x 2y rs) $100,000 
2 x ($50,00 0 x 100% x 2yrs) $200,000 
($40,000 x 50% x 2yrs) $ 40,000 
2 Advocates 
Administrative Assistant 
$340,000 
$ 11,250 ($37.5/hr x 100 hrs X 3) Overtime for investigator 
and advocates 
The investigator will be assigned exclusively to domestic violence cases in order to create a 
domestic violence unit in the police department. The advocates will be employed by the 
nonprofit, nongovernmental domestic violence shelter but assist victims in collaboration with the 
police department as a member of the domestic violence unit. A half-time secretary will prepare 
reports and provide other support to the unit. A 2% cost of living adjustment is scheduled for all 
full-time personnel 12-months prior to the end of the grant. Overtime will be needed during 
some investigations. 
TOTAL $351,250
B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established 
formula. Fringe benefits are for the personnel listed in budget category (A) and only for the 
percentage of time devoted to the project. Fringe benefits on overtime hours are limited to 
FICA, Workman’s Compensation, and Unemployment Compensation. 
Cost 
$26,010 
$20,400 
$37,400 
$ 3,400 
$ 3,434 $340,000 x 1% 
Name/Position Computation 
Investigator & Advocates 
Employer’s FICA $340,000 x 7.65% 
Retirement $340,000 x 6% 
Health Insurance $340,000 x 12% 
Work man’s Compensa tion $340,000 x 1% 
Unemployment Compensation 
Overtime 
FICA 
Workman’s Compensation 
Unemployment Compensation 
$11,250 x 7.65% 
$11,250 x 1% 
$11,250 x 1% 
$ 860 
$ 112 
$ 112 
TOTAL $91,694 
C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, field 
interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3- 
day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for 
trainees should be listed separately. Show the number of trainees and unit costs involved, 
Identify the location of travel, if known. Indicate source of Travel Policies applied, Applicant or 
Federal Travel Regulations. 
Cost Computation Item Purpose of Travel Location 
$ 9,000 
$20,000 OJP-designated Technical Assistance: 
4 persons to attend 5 trainings (Locations unknown at this time.) 
(5 trips x 4 people x $450) Airfare 
Hotel 
$ 7,500 
(5 trips x 4 people x $75/night 
X 5 nights) 
(5 trips x 4 people x $35/day Meals 
$ 3,500 X 5 days) 
The organization’s established travel policies will be utilized. 
TOTAL $20,000
D. Equipment -List non-expendable items that are to be purchased (Note: Organization’s own 
capitalization policy for classification of equipment should be used). Expendable items should 
be included in the ”Supplies” category. Applicants should analyze the cost benefits of 
purchasing versus leasing equipment, especially high cost items and those subject to rapid 
technical advances. Rented or leased equipment costs should be listed in the ”Contractual” 
category. Explain how the equipment is necessary for the success of the project. Attach a 
narrative describing the procurement method to be used. 
Cost Computation Item 
$6,000 ($2,000 x 3 ) Pentium III Computers 
The computers will be used by the investigator and the advocates to analyze case service 
provision tracking information. 
TOTAL $6,000 
E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and 
expendable items such as books, hand held tape recorders) and show the basis for 
computation. Generally, supplies include any materials that are expendable or consumed 
during the course of the project. 
Cost Computation Supply Items 
Office Supplies 
Postage 
Training Materials 
$ 1200 
$ 480 
$1,000 
($50/mo x 24 mo) 
($20/mo x 24 mo) 
($2/set x 500 sets) 
Office supplies and postage are needed for general operation of the program. Training 
materials will be developed and used by the investigator and advocates to train patrol officers 
how to preserve crime scene evidence. 
TOTAL $2,680 
F. Construction - As a rule, construction costs are not allowable. In some cases, minor repairs 
or renovations may be allowable. Consult with the program office before budgeting funds in this 
category. 
TOTAL $0 
G. Consultants/Contracts - Indicate whether applicant’s formal, written Procurement Policy or 
the Federal Acquisition Regulations are followed. 
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly 
or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450
per day require additional justification and prior approval from OJP. 
Cost Name of Consultant Service Provided Computation 
$2,400 ($150/day x 16 days) Jane Doe Domestic Violence Trainer 
State Domestic Violence Coalition 
Jane Doe, Domestic Violence Trainer of the State Domestic Violence Coalition, will be hired, as 
needed, to assist with the education of the local law enforcement officers and the court 
personnel. 
Subtotal $2,400 
Consultant Expenses: List all expenses to be paid from the grant to the individual consultant 
in addition to their fees (i.e., travel, meals, lodging etc.) 
Cost Computation Location Item 
(100mi x 4 trips x $ 0.34/mi) $ 136 
$2,000 
Mileage In-State Travel 
Hotel and Meals ($100/day x 20 days) 
Per Diem ($35/day x 20 days) $ 700 
Jane Doe is expected to make up to 4 trips to provide training and technical assistance to the 
project. 
Subtotal $2,836 
Cost 
Contracts: Provide a description of the product or services to be procured by contract and an 
estimate of the cost, Applicants are encouraged to promote free and open competition in 
awarding contracts. A separate justification must be provided for sole source contracts in 
excess of $100,000. 
Item 
Subtotal $0 Not applicable 
TOTAL $5,236 
H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services, 
and investigative or confidential funds) by major type and the basis of the computation. For 
example, provide the square footage and the cost per square foot for rent, and provide a 
monthly rental cost and how many months to rent. Cost Computation Description 
$16,800 Rent (700 sq. ft. x $12/sq. Ft.) 
($700 mo. x 24 mo.) 
This rent will pay for space for the investigator and space for the advocates in the domestic 
violence unit. No space is currently available in city owned buildings and a separate space will 
allow the advocates the privacy and confidentiality needed for appropriately serving victims. 
$ 2,400 
$ 2,400 
($100/mo. x 24) 
($100/mo. x 24) 
Telephone 
Printing/Reproduction 
TOTAL $21,600 
I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved 
indirect cost rate. A copy of the rate approval, ( a fully executed, negotiated agreement), must 
be attached. If the applicant does not have an approved rate, one can be requested by 
contacting the applicant’s cognizant Federal agency, which will review all documentation and 
approve a rate for the applicant organization, or if the applicant’s accounting system permits, 
costs may be allocated in the direct costs categories. 
Cost Computation Description 
TOTAL $0 Budget Summary - When you have completed the budget worksheet, transfer the totals for 
each category to the spaces below. Compute the total direct costs and the total project costs. 
Indicate the amount of Federal requested and the amount of non-Federal funds that will support 
the project. 
Budget Category 
A. Personnel 
B. Fringe Benefits 
C. Travel 
D. Equipment 
E. Supplies 
F. Construction 
G. Consultants/Contracts 
H. Other 
Total Direct Costs 
I. Indirect Costs 
TOTAL PROJECT COSTS 
Federal Request 
Non-Federal Amount 
Amount 
$ 351,250 
$ 91,694 
$ 20,000 
6,000 $ 
2,680 $ 
0 $ 
5,236 $
$ 21,600 
$ 498,460 
0 $
$ 498,460 
$ 498,460 
NA $
APPENDIX C 
Letter of Intent 
23
Date: 
Phone: 
FAX: 
E-mail: 
Letter of Intent 
Dear Diane Stuart, Director, Office on Violence Against Women: 
I intend to apply for funds under the Rural Domestic Violence and Child Victimization Grant Program. 
Name: 
Position: 
Organization: 
Address: 
City/State/ZIP: 
Please FAX to: 
Office on Violence Against Women 
ATTN: The Rural Program 
(202) 514-5818 
Please submit no later than January 8, 2004 
24
APPENDIX D 
Sample Certification of Nonsupplanting 
25
[date] 
Sincerely, 
SAMPLE 
[Applicant Letterhead] 
Office on Violence Against Women 
810 7th Street, NW 
Washington, DC 20531 
[Applicant] certifies that any funds awarded through the Rural Domestic Violence and 
Child Victimization Enforcement Grant Program will be used to supplement existing 
funds for program activities and will not replace (supplant) nonfederal funds that have 
been appropriated for the purpose of providing services to victims of domestic violence, 
dating violence and child victimization. The [name of applicant] understands that 
supplanting violations can result in a range of penalties, including suspension of future 
funds under this program, suspension or debarment from federal grants, recoupment of 
monies provided under this grant, and civil and/or criminal penalties. 
[Applicant's Authorizing Official]
APPENDIX E 
GMS Quick Start Guide 
27
Quick-Start Guide to Using the Office of Justice Programs 
Online Grants Management System (GMS) 
Ç Step 1. 
Ç Step 2. 
Ç Step 3. 
Ç Step 4. 
If you have any questions about GMS or need technical assistance with applying online, contact 
the GMS Hotline at 1-888-549-9901. 
*If you do not have an Internet account, call the OVW at 202-307-6026 for assistance. 
Using your established Internet account,* go to 
www.ojp.usdoj.gov/fundopps.htm. An online GMS Application 
Procedures Handbook is available on this page, and you may link directly to 
GMS, which will provide online "help" screens. 
Select "Logon to the Grants Management System (GMS)" to apply for OJP 
grant funding. 
If you have never used GMS, click on "New User? Register Here" and follow 
the on-screen instructions to register with GMS. After you register, you must 
select the FY 2004 Rural Program solicitation and begin working on it so that 
your registration will be sent to OVW. You will receive confirmation through 
email that you are eligible to submit your application. Confirmation may take 
up to one week. 
If you are not a new user and have a GMS password, click on “Login.” If your 
password has expired, you will receive an “Authentication Error” or 
“Unauthorized User” message. In this case, click on “Having Login Problems?” 
for assistance in updating your password. 
Please Note: Applicants must ensure that the information for the authorizing 
official and alternate contact is entered correctly. The authorizing official is the 
individual authorized to accept grant funds in your organization (e.g., executive 
director, attorney general, governor). If the individual applying online is not the 
authorizing official, that individual must list the authorizing official’s name and 
contact information where appropriate. 
To submit your application online, complete the on-screen 424/ Application for 
Federal Assistance, upload your budget narrative (which should include your 
budget detail), program narrative, and other program attachments in either 
word processing or spreadsheet files. All supporting documentation may be 
submitted as attachments. All GMS attachments must be in the following word 
processing formats: Microsoft Word (*.doc*), PDF files, (*.pdf*), or Text 
Documents (*.txt*). Please use descriptive titles when naming the attachments 
for easy identification, i.e., MOU, letter of non-supplanting. After submission, 
you will receive confirmation through email that OVW has received your 
application and you will be given an application number for future reference. 
Documents that cannot be submitted electronically through GMS (e.g. MOU, 
and letter of non-supplanting) must be faxed to both (202) 354-4140 and (202) 
354-4147. You must include your GMS application number and the Program 
title of the OVW program to which you are applying on all materials submitted 
by fax. 
31