NOTICE REGARDING THE DOJ GRANTS FINANCIAL GUIDE:
The Office of Management and Budget recently updated Title 2 of the Code of Federal Regulations Subtitle A – Office of Management and Budget Guidance for Grants and Agreements. Subtitle A provides guidance to federal agencies on government-wide policies and procedures for managing grants and agreements. The Office of Justice Programs (OJP), Office of Community Oriented Policing Services (COPS Office), and Office on Violence Against Women (OVW) are currently updating the DOJ Grants Financial Guide (Financial Guide) to reflect any resulting changes and will post a revised version of the Financial Guide as soon as available. In the interim, if you have any questions regarding specific provisions of the Financial Guide and whether they are still current, please contact OJP’s Office of the Chief Financial Officer (OCFO) (1-800-458-0736 or [email protected]), OVW’s Grants Financial Management Division (GFMD) (1-888-514-8556 or [email protected]), or the COPS Office Response Center (1-800-421-6770 or [email protected]).
We hope that you find this guide useful and informative. For awards and supplements made after December 26, 2014, and for all funds that remain unobligated under an existing award as of the acceptance date of the first supplement, the Uniform Requirements will apply and the DOJ Grants Financial Guide should be followed. If you have any questions or comments, please contact your appropriate DOJ Funding Source.
We hope you find this guide useful and informative. If you have any questions or comments, please contact your appropriate DOJ Funding Source.
The Department of Justice (DOJ) has three primary grant-making components, the Office of Justice Programs (OJP), the Office on Violence Against Women (OVW) and the Office of Community Oriented Policing Services (COPS Office). The mission of OJP is to provide innovative leadership to federal, state, local, and tribal justice systems by disseminating state-of-the-art knowledge and practices across America, and providing grants for the implementation of these crime fighting strategies. The mission of OVW is to provide federal leadership in developing the national capacity to reduce violence against women, and administer justice for and strengthen services to victims of domestic violence, dating violence, sexual assaults, and stalking. The mission of the COPS Office is to advance the practice of community policing by the nation’s state, local, territory, and tribal law enforcement agencies through information and resources.
These three grant-making components provide Federal leadership in developing the nation’s capacity to prevent and control crime, administer justice, and assist crime victims. They also provide policy guidance, financial control, and support services to their recipients in the areas of grants, accounting, and financial management. Each grant-making component conducts programmatic monitoring through site visits and desk reviews, and provides technical assistance and training to recipients. Additionally, OJP’s Office of the Chief Financial Officer (OCFO) conducts financial monitoring through site visits and desk reviews, and provides training to OJP’s recipients in the quarterly Grants Financial Management Training Seminars.
FINANCIAL MANAGEMENT TIP
The DOJ Grants Financial Management Online Training is available to all DOJ grant-making component recipients.
The DOJ Grants Financial Guide (the “Guide”) serves as the primary reference manual to assist OJP, OVW, and COPS Office award recipients in fulfilling their fiduciary responsibility to safeguard grant funds and ensure funds are used for the purposes for which they were awarded. It compiles a variety of laws, rules and regulations that affect the financial and administrative management of your award. There may be instances where the requirements may differ among the three grant-making components; to the extent possible, those differences are spelled out throughout this Guide. However, recipients (and subrecipients) should refer to their award terms and conditions to determine the specific requirements that apply to their award. We have provided references to the underlying laws and regulations as much as possible.
This Guide should be the starting point for all recipients and subrecipients of DOJ grants and cooperative agreements in ensuring the effective day-to-day management of awards. The provisions of this Guide apply to Department of Justice awards made after December 26, 2014.
For additional information on grants management, please visit the website of the Council on Financial Assistance Reform at https://www.cfo.gov/knowledge-sharing/grants-resources/. The Government Printing Office also maintains electronic copies of the Code of Federal Regulations at https://www.gpo.gov/fdsys/browse/collectionCfr.action?collectionCode=CFR and e-CFR at https://www.ecfr.gov.
We are pleased to respond to any questions not covered by this Guide and welcome suggestions to improve the utility of the Guide and its content. Please feel free to contact the OCFO's Customer Service Center at 1-800-458-0786, OVW Grants Financial Management Division at 1-888-514-8556, or COPS Office Response Center at 1-800-421-6770 with any financial management questions or suggested revisions. In addition, questions and comments can also be directed to the OCFO via e-mail at [email protected], OVW via email at [email protected], or COPS Office via email at [email protected].
|Phil Keith, Director, COPS Office||Amy L. Solomon, Principal Deputy Assistant Attorney General, OJP||Allison Randall, Acting Director, OVW|
View Change History summarizing changes to the 2017 Guide.