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Privacy, Civil Rights, and Civil Liberties Policy Development Guide for State, Local, and Tribal Justice Entities

NCJ Number
Date Published
April 2012
194 pages
Publication Series

This guide - which was developed by the Global Privacy and Information Quality Working Group (GPIQWG) of the U.S. Department of Justice's Global Justice Information Sharing Initiative (Global) - is an essential tool for State, local, and tribal justice entities in drafting comprehensive privacy, civil rights, and civil liberties policies.


The template provided is relevant to the administration of justice, strategic and tactical operations, and national security responsibilities. It addresses all types of public safety and public protection risks and threats, whether criminal behavior or natural disasters. Designed for both justice executives and agency personnel, this guide presents information on basic privacy concepts; the intersection between privacy, security, and information quality; privacy risks; and steps for establishing privacy protections through a privacy program cycle. The guide applies settled privacy principles to justice information sharing systems and offers recommendations based on best practices. The guide first explains the foundational concepts of privacy; civil rights; civil liberties; information quality; security; privacy policy; and the relationships among privacy, information quality, and security. This is followed by separate sections of the guide that describe the following steps in detail: assembling the project team, establishing a charter, understanding information exchanges, performing the legal analysis, writing the privacy policy, and implementing the privacy policy. Appended privacy primers, criminal justice system flowchart, privacy policy drafting tools, policy review checklist, and sample privacy policies

Date Published: April 1, 2012