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3.7 Property Standards

Screening and Property Management Systems

Careful screening should take place before purchasing property to ensure that it is needed. Organizations should establish and maintain an effective property management system to avoid incurring property acquisition costs that are later disallowed by the awarding agency (e.g., acquiring unreasonable, duplicative, or unnecessary property). Recommended screening practices include:

  • Take stock of the equipment that you have or your subrecipient already has and see if it meets the identified needs.
  • Consider establishing a screening committee to make decisions about purchases.
  • Utilize effective management techniques as a basis for determining that property/equipment is needed.
  • Initiate a screening process to ensure that effective controls are in place for property management.