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SAA: A Desk Reference for State Administering Agencies

NCJ Number
Date Published
92 pages
This SAA (State Administering Agency) Desk Reference provides orientation material, guidance, and a checklist for those newly appointed directors of State agencies that administer Federal criminal justice grants.
The Desk Reference consists of seven modules on various topics with which SAA administrators should be familiar. The first module provides an overview of the U.S. Justice Department's Office of Justice Programs (OJP), which administers Federal criminal justice grants awarded to States. This module provides an overview of OJP's congressional mandate and organizational structure; discusses the work of OJP's program offices, with a focus on their purposes and responsibilities; and describes relevant programs and their relationship to SAAs. The second module - entitled "Planning, Research, and Evaluation" - provides an overview of the planning, research, and evaluation process. This includes information on performance measurement, as well as a description of a program development and implementation model for use in working with subgrantees. The third module addresses "The Federal Appropriations Process." It describes the Federal funding process, identifies Federal funding streams, explains how they intersect at State and local levels, and lists reference sources for further information. The fourth model focuses on "Effective Subgrantee Administration." It covers the considerations and mechanics of successfully administering Federal and State grants. This includes information on monitoring, auditing subgrantees' work, and the ethical standards that must be followed in subgrantee administration. The fifth module provides suggestions for cultivating positive media relations, and the sixth module pertains to "Training and Technical Assistance" (TTA). The latter module describes the types of TTA that OJP offers to State grant-administering agencies and offers suggestions for training activities. The last module describes the many programs, agencies, and requirements involved in accessing and sharing quality justice and law enforcement data. Appended listing of staff contacts for the U.S. Justice Department's Bureau of Justice Assistance, sample job descriptions, and a listing of frequently used acronyms