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Audit of Contracts Awarded by the Boys and Girls Clubs of America, Inc. Using Office of Justice Programs Grant Funds

NCJ Number
Date Published
September 2016
107 pages
The U.S. Justice Department's Office of the Inspector General (OIG) presents the methodology and findings of its audit of the use of Office of Justice Programs' (OJP's) grant funds to the Boys and Girls Clubs of America, Inc., under the National Mentoring Programs and the Tribal Youth National Mentoring Program.
The audit's objective was to assess the performance of the Boys and Girls Clubs (BGC) in areas of management pertaining to contracts that were funded by OJP. From July 2008 through September 2013, OJP awarded the BGC grants and two cooperative agreements totaling $201,621,045. Using these funds, the BGC sub-awarded 45 contracts to 14 contractors, expending $3,186,278 of the $3,722,770 budgeted for contracts. The audit identified significant contract management deficiencies and questioned $2,962,932 of the award funds received. The largest portion of these questioned costs related to the BGC's use of sole-source contracts, which are contracts entered into without first conducting an open, free, and fair contract competition. Sole-source contracting is allowed under the OJP Financial Guide, but only under certain circumstances and only when necessary; however, the audit found that all of the 45 contracts sub-awarded by the BGC during the audit period (July 1, 2008 through September 30, 2013), were done on a sole-source basis; for most of these, BGC documentation did not establish the need to use sole-source contracting. The audit questioned $2,962,932 of the $3,186,278 (93 percent of the contract expenditures) as unsupported. Other deficiencies were also found in the management of the sub-awarded contracts. This report contains 11 recommendations to OJP for remedying $2,962,932 in questioned costs and improve the BGC's contract selection and management processes. 5 tables and appended objective, scope, and methodology; schedule of dollar-related findings; list of contracts sub-awarded; criteria for sole-source justifications; OJP's and BGC's response to the draft audit report; and OIG's analysis and summary of actions necessary to close the report